Complying with year-end purchasing and financial reporting cut-off dates is necessary to ensure timely and accurate reporting of FY25 expenditures. Marquette’s timeline provides the necessary lead time to gain proper purchasing approval, order goods, receive items and process invoices within the correct fiscal year. In addition, it is critical that transactions be received in the Comptroller’s Office no later than Friday, June 27.
The timeline below indicates the due dates for various transaction types and the individual responsible. This timeline will be followed in processing FY25 requisitions/purchase orders and invoices.
Information received after the deadlines will be charged against the FY26 budget. If you have any questions or need assistance with processing a transaction, please contact a finance team member.
| Due date | Description | Responsible area |
|---|---|---|
| Wednesday, June 4, at noon | First day that requisitions created in MARQetplace may be charged to the FY26 budget year. Select FY26 by clicking on the drop-down arrow for period in the billing section. NOTE: FY26 orders placed before June 4 under the 1701 natural code should be changed to Period FY26 and the correct natural code in MARQetplace. | Account manager |
| Friday, June 6 | Contracts requiring a signature in FY25 must be submitted to OGC. Contracts submitted after this date may not be able to be completed in FY25. | Account manager |
| Wednesday, June 18 | Final date for submitting purchase orders against FY25 budget. (NOTE: Requisition approval and PO issuance must be completed by June 18 and items MUST be received by June 27. Use FY26 if goods/services will not be received by June 27.) | Account manager |
| Monday, June 23 | Payroll costing account changes — Final payroll costing amount changes for FY25 must be received in payroll by the following dates: June 23 for student, June 25 for biweekly and June 23 for monthy/Jesuit. Send questions to Julie Laubenstein, payroll manager. | Account manager |
| Friday, June 27, by noon | Last day to submit all invoices and payment request forms to A/P via email — All invoices must be received by Accounts Payable by noon. Requests received after June 27 will be charged against the FY26 budget. NOTE: FY26 invoices and payment request forms submitted to Accounts Payable for payment to be made prior to year-end should be charged to natural 1701 and, in the justification field, indicate the FY26 natural to charge. | Account manager |
| Friday, June 27 | P-card transactions must be submitted and approved using the MyJob P-card iEzpense application. Reminder to give your approver adequate time to review. | |
| Friday, June 27 | Final day for receiving in MARQetplace — Last day to receive online for FY25. Online receipts will be used to determine year-end accrual. All supplies and equipment must be available for service by June 27. | Account manager |
| Tuesday, July 15 | Preliminary June account manager statements — preliminary account manager statements will be available through Business Intelligence Reporting. | Comptroller’s Office |
| Monday, July 21 | Corrections to Accounts Due — Account managers should communicate any corrections to the Comptroller’s Office. | Account manager |
| Monday, July 27 | Final June account manager statements — Final account manager statements will be available through Business Intelligence Reporting. | Comptroller’s Office |
