Policy Review Committee shares new, updated UPPs on mass texting, catastrophic events, university vehicles, university space

Marquette provides University Policies and Procedures (UPPs) for the campus community as a written record of approved and current academic, operational, financial, and business policies and procedures.

Following is an overview of two new and two updated policies — all are available in full on the UPP website.

NEW: UPP 1-44: Mass texting

Text messaging may be utilized to reach out to the university community, supplementing university email, which remains the official form of university communication.  Mass texting may be used by authorized university offices to relay critical and time-sensitive information such as emergency notifications, campus closures, health and safety deadlines and notices critical to student success.

For the purposes of this policy, mass text messages are defined as texts sent to a predetermined group of persons (50 or more individuals) with whom the sender is not in direct, personal contact on a regular basis.  This policy does not apply to persons with whom the sender is in direct, personal contact on a regular basis, such as faculty communicating with their classes via text or student leaders communicating with student organization members.  Text messaging may also be utilized for a targeted message to an individual student that is time-sensitive in nature.

Text messaging will be utilized to enhance communication.  However, email to a user’s university email account remains the official form of university communication.

View the policy online. (VPN required.)

NEW: UPP 6-13: Catastrophic event

Marquette University takes seriously the welfare of the entire campus community, including students, faculty and staff.  Catastrophic events can lead to the temporary or permanent closure of the university, and the university has to be able to deal with those circumstances should the need arise.  A catastrophic event is any particular incident, occurring naturally or man-made, that results in significant (a) loss of life, (b) damage or (c) operational disruption that impacts the population, infrastructure, economy or governmental functions.  Examples include tornadoes, wars, terrorist attacks, global financial collapse, pandemics or other events that are outside the control of the university and have a material impact.

View the policy online. (VPN required.)

UPDATED: UPP 1-26: University vehicles

The use of university vehicles must be in the interest of the academic or business activities of the university and may not be for personal or individual purposes.  All drivers of university vehicles must meet the eligibility requirements, complete any required training and meet the safety requirements in this policy at all times when operating a university vehicle.

View the policy online. (VPN required.)

UPDATED: UPP 5-04: University Space

This policy is intended to facilitate effective and efficient utilization of university space resources resulting in a quality learning and working environment for student, faculty and staff.

This policy provides a framework for the regular review of the university’s space needs and use of its physical assets.  This policy also forms a foundation for procedures to be followed in relation to the assignment of space and the relocation of units on campus.

View the policy online. (VPN required.)

About the Policy Review Committee

The Policy Review Committee is responsible for guiding good practices in university policy governance and to ensure collaboration and consistency in university policy development — the committee does not originate or have final approval for policies. Final approval is by the provost and senior vice president/chief operating officer. The committee reviews proposed and revised UPPs for compliance, policy consistency, clarity, and operational efficiency, and reaches out to stakeholders who may be impacted to secure feedback. The Policy Review Committee includes members from the offices of the Provost, General Counsel, Finance and Human Resources. The Policy Review Committee reviews all UPPs at minimum every five years to determine whether they should continue as UPPs and, if so, whether any additions, deletions or modifications are appropriate.